Privacy Policy

Our Privacy Commitment
Last Updated: March 5, 2018

The Family Online Safety Institute ("FOSI") respects the privacy rights of our online visitors and recognizes the importance of protecting all information that you may choose to share with us. To further this commitment, we have adopted this online privacy policy ("Privacy Policy") to guide how we collect, store, and use the information you provide us via this website (“Website”).

This Privacy Policy and the ESRB certification seals shown on our Website confirm that FOSI is a valid licensee, and participating member, of the Entertainment Software Rating Board's Privacy Certified Program (“ESRB Privacy Certified”). To protect your privacy, we have voluntarily undertaken this privacy initiative and have had our Website where this Privacy Policy is posted reviewed and certified by ESRB Privacy Certified to meet established online information collection, use and disclosure practices. As a licensee of this privacy program, we are subject to frequent audits of our Website and other enforcement and accountability mechanisms administered independently by ESRB Privacy Certified.

Table of Contents

  • Q1. What information does this Privacy Policy cover?

    This Privacy Policy applies to information collected on the Website where this Privacy Policy is posted, and does not apply to any other information collected by FOSI through any other means. This Privacy Policy applies to our use, sharing and processing of information collected on and after the date that this Privacy Policy is posted.

    Please note that this Privacy Policy applies only to information submitted and collected online, and does not apply to information that may be collected by FOSI offline. Finally, the terms of this Privacy Policy are subject to all applicable laws.

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  • Q2. What types of information do we collect about you?

    With the exception of your Internet Protocol (IP) address, we do not require personal information to access our Website. If you prefer not to disclose personal information, you may not be able to enjoy certain features of our Website. Personal information is information that identifies you and may be used to contact you.

    Your browser may allow you to set a Do Not Track (DNT) signal indicating that you do not wish your online activity to be tracked. Currently, our system does not support and cannot act on DNT signal headers that we may receive. However, the choices that we provide you concerning collection and use of your Personal Information will continue to operate as described in this Privacy Policy.

    Children

    We do not knowingly collect personal information from children under 13. We take kids' privacy seriously and encourage parents to play an active role in their children's online experiences at all times. If it is discovered that we have unintentionally collected information from a user under the age of 13, we will delete the child's information. If parents believe that we have unintentionally collected their child’s personal information, they should contact us to request the deletion of the information at [email protected].

    Information You Provide Us

    Except as otherwise set forth in this Privacy Policy, FOSI only collects personal information from you on a voluntary basis. When you submit personal information to FOSI, it will usually take the form of:

    1. Registration for our mailing list; and
    2. Customer or technical support inquiries

    The information we collect includes personal information such as your:

    1. Name; and
    2. email address.

    Additionally, we and our third-party service providers may also collect other types of non-personal information (known as demographic information) such as your country and occupation. This demographic information may be associated with your personal information. 

    Information Collected Through Third Parties

    In certain instances, we collect information from you through our third-party service providers. FOSI, like many other website operators, uses Google Analytics for the purpose of analyzing our user base and improving the performance of our Website and services. If you wish to learn more about Google Analytics, including how to opt-out, please visit https://tools.google.com/dlpage/gaoptout

    We use MailChimp as a third-party email service provider, and may collect your IP address and location information from them. Additionally, your credit card information may be shared with us if you submit a donation to us via PayPal or register for one of our events through Eventbrite.

    Information Collected Through Technology

    We collect information through technology to make our Website more interesting and useful to you. For example, when you visit our Website, we collect your IP address. At times, we also use IP addresses to collect information regarding the frequency with which our guests visit various parts of our Website.

    Your browser may allow you to set a Do Not Track (DNT) signal indicating that you do not wish your online activity to be tracked. Currently, our system does not support and cannot act on DNT signal headers that we may receive. However, the choices that we provide you concerning collection and use of your personal information will continue to operate as described in this Privacy Policy.

    Cookies

    Our Website also use cookies. Cookies are pieces of information that a website sends to your computer while you are viewing the website. We and other companies use cookies for a variety of purposes. You can choose to have your computer warn you each time a cookie is sent, or you can choose to turn off all cookies. You can do this through your browser (like Google Chrome or Firefox) settings. Each browser is a little different, so look at your browser’s Help menu to learn the correct way to modify your settings. If you turn cookies off, you won't have access to many features that make your web experience smoother and some of our services may not function properly. By using our Website you agree, and we will assume you consent, to receive cookies through our Website unless you change your browser settings to disable cookies. You can withdraw your permission to receive cookies at any time by changing your browser settings to disable cookies.

    Please be sure to review our Cookie Policies at: https://www.fosi.org/cookie-policy/.

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  • Q3. How is your personal information used and shared?

    Whatever the purpose may be, we will only collect personal information to the extent reasonably necessary to fulfill your requests and our legitimate business objectives. FOSI will only share information with third parties as described in this Privacy Policy. We may share personal information and non-personal information with certain third parties selected by us to help support our operations, including improving our Website, software or the services we provide our customers. These third parties may have access to your information only for purposes of performing tasks on our behalf, and we contractually require them to protect your information consistent with this Privacy Policy.

    FOSI Activities and Updates

    Information collected from those who voluntarily submit it to us is used to provide services like newsletter subscriptions, updates on special events, and e-mail announcements of interest to our users.

    Operational Uses

    We may also use your personal information for other purposes such as "Operational Uses." For example, we may use your information to send you administrative communications either about your account with us or about features of our Website.

    We occasionally employ other companies to perform services necessary to our internal operations. For example, we have partnered with other companies to personalize our web pages, analyze customers' interaction with our Website, and process consumer surveys. While providing their services, these companies may access your personal information. These companies have agreed to securely store and maintain the personal information received from us and will only use the information for the designated purpose.

    Aggregate Information

    Finally, we may take your personal information and make it non-personally identifiable. We do this either by combining it with information about other individuals (aggregating your information with information about other individuals), or by removing characteristics (e.g., your name) that make the information personally identifiable to you. This process is known as de-personalizing your information. Given the non-personal nature of this information, no restrictions apply under this Privacy Policy on our right to de-personalize your personal information. We may use de-personalized information in any way and share it with third parties without your consent.

    Business Information

    For practical reasons, we treat personal information submitted to us in a business capacity different from information we receive in a non-business capacity. Personal information submitted to us in a business capacity (e.g. resumes) may be shared with third parties, depending on the nature of the inquiry.

    Sale of Businesses

    If we sell a business, we will include provisions in the selling contract requiring the purchaser to treat your personal information in the same way required by this Privacy Policy (including any amendments to this Privacy Policy). The provisions of this paragraph will also apply if we are sold as part of bankruptcy proceedings.

    Third Party Use

    Our company does not share and has not reserved the right to share personal or demographic information with third parties for their direct marketing purposes.

    Disclosures Required By Law and Disclosures to Help Protect the Security and Safety of Our Websites and Others

    We will disclose personal information when we believe in good faith that disclosure is required by law (e.g., court order or subpoena) or to help enforce:

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  • Q4. What choices do you have about the collection, use, and sharing of your personal information?

    If you have any questions about any of our third-party service providers, please e-mail us at [email protected]. If you would like to unsubscribe from receiving emails or newsletters from FOSI, simply click on the unsubscribe link in the email newsletter. In certain cases, we may still retain your information to resolve disputes, enforce our Terms of Use, or comply with legal requirements; in these instances, your personal information will be blocked from use for any other purpose.

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  • Q5. What are your California Privacy Rights?

    California Civil Code Section 1798.83 permits our customers who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. We do not share our customer’s personal information with unaffiliated third parties for their own direct marketing purposes. For inquiries regarding our disclosure policy, please write us:

    Family Online Safety Institute
    Attn.: Privacy Policy
    1440 G Street, NW
    Washington, D.C. 20005
    [email protected]

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  • Q6. Do we self-certify under the EU-U.S. and the Swiss-U.S. Privacy Shield Framework?

    Personal information collected through the Website will be stored and processed in the United States. By using our Website, you consent to any such transfer of information outside of your country. FOSI participates in the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from the European Union, European Economic Area and Switzerland. For the purpose of this Section “Company” refers to the following legal entities only: Family Online Safety Institute, Attn: Privacy, 1440 G Street, NW, Washington DC 20005. FOSI adheres to the Privacy Shield’s Principles of notice; choice; accountability for onward transfer; security; data integrity and purpose limitation; access; and recourse, enforcement and liability. In accordance with our obligations under the Privacy Shield, and subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission, FOSI hereby affirms its commitment to be subject to the Privacy Shield Principles with respect to all personal information received from the European Union, European Economic Area and Switzerland in reliance on the Privacy Shield. This means that, in addition to FOSI’s other obligations under the Privacy Shield Principles, FOSI shall be liable to you for any third-party agent to which we transfer your personal information and who processes such personal information in a manner that violates the Privacy Shield Principles, unless FOSI can demonstrate that it is not responsible for the resulting damages.

    FOSI is committed to resolving any complaints regarding your privacy and our collection and use of your information in accordance with the Privacy Shield Principles. For inquiries or complaints regarding the processing of personal information transmitted to FOSI from the European Union, European Economic Area or Switzerland, please contact us by sending a letter to: Family Online Safety Institute; Attn: Privacy, 1440 G Street, NW, Washington DC 20005, or by emailing us at [email protected]. For any complaints we are unable to resolve directly, you may submit your complaint at no cost to you to INSERT NAME OF DISPUTE RESOLUTION PROVIDER. In the event there are residual complaints that have not been resolved by INSERT DISPUTE RESOLUTION PROVIDER or any other means, you may also seek binding arbitration through the Privacy Shield Principles.

    Additionally, at any time, a European Union or Swiss individual may submit a complaint directly to his or her local European Union data protection authority or the Swiss Federal Data Protection and Information Commissioner, as applicable.

    To learn more about the Privacy Shield Framework, and to view FOSI’s certification, please visit https://www.privacyshield.gov/. A list of companies certified under the Privacy Shield Framework is available at the following link: https://www.privacyshield.gov/list.

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  • Q7. What kinds of security measures do we take to safeguard your personal information?

    The security and confidentiality of your information is extremely important to us. That's why we have technical, administrative and physical security measures in place to protect your personal information from unauthorized access and improper use. We also review our security procedures periodically to consider appropriate new technology and updated methods. But, despite our best efforts, no security measure is ever perfect or impenetrable. Specific security measures we currently implement to prevent unauthorized physical or electronic access to web users' personal and demographic information:

    • Web user data is stored behind a firewall.
    • Data is stored in a secure physical environment (e.g. behind locked doors).
    • Data is stored in a database accessible to authorized employees on a need-to-know basis only.
    • Users or employees must have a unique password before gaining access to user data.

    We use standard encryption technology when transferring or receiving sensitive personal information like credit card numbers.

    We maintain written security policies to which all employees must adhere.

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  • Q8. How can you update your personal information and profile?

    You are entitled to know what personal information we hold about you and to have any inaccuracies in your personal information corrected. You can access and update or request the deletion of the personal information you previously gave us; request a portable copy of your personal information; or object to our processing of your personal information, which you may do by e-mailing us at [email protected].

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  • Q9. How can you ask questions, or send us comments, about this Privacy Policy?

    If you have questions or wish to send us comments about this Privacy Policy, please contact us with questions or comments at:

    Family Online Safety Institute
    Attn.: Privacy Policy
    1440 G Street, NW
    Washington, D.C. 20005
    [email protected]

    As aforementioned, FOSI is a licensee of the ESRB's Privacy Certified Program. If you believe we have not responded to your privacy-related inquiry or your inquiry has not been satisfactorily addressed, please contact ESRB Privacy Certified at https://www.esrb.org/privacy/contact.aspx or 

    ESRB
    Attn: Privacy Certified Program
    420 Lexington Avenue, Suite 2240
    New York, NY 10170
    [email protected]

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  • Q10. How will you know if we amend this Privacy Policy?

    We may amend this Privacy Policy at any time. If we make any material changes in how we collect, use, or share your personal information, we will send you a private message and/or prominently post a notice of the changes on the Website covered by this Privacy Policy. If we make any material changes to this Privacy Policy that retroactively impact the way in which we use or disclose personal information already collected from you, we will attempt to notify you directly and obtain your sent to those changes.

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ESRB Privacy Certified